Rent a Facility

Getting Started

All requests to book facilities outside of school hours are handled through the Rental Office.

To rent a space, fill out the Rental Request Form and return by email to the Rental Office. The request is presented at the school’s next Governing Board meeting to obtain approval and a rental permit will be issued thereafter.

Rental bookings are only arranged for the current school year.

Rental Requests must be signed by a person over the age of 18 years old who personally or on behalf of the organization undertakes to pay the required rental fee and to abide by the rental regulations of the Lester B. Pearson School Board.

The Rental Office will ensure a quality rental service to parties using school facilities.

Caretaking Services

Caretaking service is provided. A caretaker will be on duty for the duration of the rental and is responsible for overseeing the building, the opening and closing of doors and insuring that the rental facilities are clean.

The caretaker’s instructions regarding the use and care of the building must be followed.

Temperature and ventilation will be regulated to suit the needs of the users.

Supervision

Supervision must be provided by the rental party and the supervisor must be 18 years of age or older. The supervisor is responsible for the admission, actions, and behaviour of all participants and/or spectators.

The supervisor must make themselves known to the caretaker on duty in the building. They must limit activities and participants to the area assigned to the group, ensure room capacities are not exceeded, ensure that specified days and times are adhered to as stated on the Rental Permit and ensure that all members are out of the building when the activity ends.